The by-laws of the Library and Information Science Student Association (LISSA) of
Article I: Name
The name of the governing body is the Library and Information Science Student Association (LISSA), an American Library Association Student Chapter at Dominican University.
Article II: Mission
The mission of the association is to enhance the Dominican University Graduate School of Library and Information Science (GSLIS) students’ education.
Article III: Objectives
LISSA’s objectives shall be:
1. Facilitating the networking of GSLIS students
2. Providing access to and knowledge of information relevant to library and information science.
3. To promote involvement in professional activities beyond the classroom including field trips.
4. To act as a liaison for and promote the interests of the student body to the GSLIS administration and faculty.
5. To act as a liaison for and promote the interests of the student body to the Dominican University administration.
6. To act as a liaison for and promote the interests of the student body to the Rebecca Crown Library.
Article IV: Membership
All students in the GSLIS of Dominican University shall be automatic members of LISSA. It is noted that any and all GLSIS students may attend LISSA events, including board and committee meetings. The date, time, and place of these events and meetings will be advertised for the students.
Only those students on the LISSA board will be able to cast a vote in any vote called for during LISSA board meetings.
Section 3: Board Members
A. The LISSA Board will consist of three (3) four (4) executive officers and a varying number of members-at-large. The three (3) four (4) executive officer positions shall consist of: President, Vice-President, and Secretary, and Financial Officer. Other offices may be designated by LISSA as desired, including, but not limited to: Student Representatives, and Committee Chairpersons, and Webmaster.
B. Executive Board Member Duties
1. The duties of the President shall include:
a. Calling and chairing meetings;
b. Committee, Board, and activity oversight;
c. Appointing committee leaders, as deemed necessary;
d. Calling votes and breaking ties in the event of a split vote;
e. Meeting and discussing proposed ideas with the GSLIS faculty liaison and the Dean of GSLIS as needed.
2. The duties of the Vice-President shall include:
a. Fulfilling all previous duties listed if the President is not able;
b. Overseeing LISSA’s online presence which include, but is not limited to, websites, the LISSA e-mail account, and facebook;
c. Serving as LISSA’s representative in GSLIS faculty meetings, unless unavailable, in which case another Board Member will be appointed.
3. The duties of the Secretary shall include:
a. Recording and posting minutes no later than one (1) week after an official meeting;
b. Maintaining the formal records of LISSA on file, both online and in paper;
c. Maintaining a record of the attendance of members at meetings and events.
4. The duties of the Financial Officer shall include:
a. Serving as the primary caretaker of LISSA funds;
b. Preparing or managing the yearly budget, depending on the semester of service, and keeping records of all LISSA funds;
c. Distributing and collecting board and committee members’ expense reimbursement forms and then submitting them to the GSLIS Office.
4. The duties of the Members-at-Large shall include:
a. Serving on committees or as liaisons as appointed;
b. Supporting the objectives and mission of LISSA in additional ways, as necessary.
5. It is noted that Officers and Members-at-Large may acquire additional responsibilities during the course of their term of service, but these responsibilities shall only be added with the approval of the Board and the consent of the affected Board Member.
Section 4: Committees
A. The LISSA board may form committees to address specific issues or projects as needed. The board may also vote to terminate or temporarily retire a committee if it is no longer effective, necessary, or if its duties have come to a logical end.
B. Committees will consist of a Committee Chair and up to four (4) students-at-large. Board members may also participate in committee meetings and functions as needed.
1. The Committee Chair will serve on the LISSA board as the committee’s liaison, and will be elected by the student body at each semester’s board elections. If a committee is needed to be formed immediately, or if the committee suffers a vacancy, the LISSA President may appoint a Committee Chair for the duration of the semester.
2. To join a committee, students-at-large will express interest to the Committee Chair, who will approve or deny their committee membership based on the committee’s needs.
C. Committee meetings will be open to all LISSA members, though committee voting is reserved for only approved committee members.
D. The Committee Chair is responsible for delegating the committee responsibilities to committee members as needed. The responsibilities of each committee include:
1. Scheduling committee meetings;
2. Scheduling committee programs and events;
3. Planning and implementing committee programs and events;
4. Promoting committee programs;
5. Recording committee meeting minutes;
6. Writing and communicating a report to present at the next LISSA board meeting after each committee meeting;
7. Recruiting new committee members each semester, as needed;
8. Contributing to LISSA’s online presence.
Section 5: Participation and Attendance
A. A large portion of the success of LISSA is board and committee contribution and active participation in LISSA meetings, events, committee activities and projects. Officers, Board members, and committee members are strongly encouraged to attend as many LISSA functions as possible.
B. Since LISSA only has a limited number of meetings per semester it is required that all Board Members attend at least three (3) out of the four (4) monthly board meetings each semester. If any Board Members fail to meet this requirement they will be asked to resign.
C. Committee members’ regular attendance at committee meetings is strongly encouraged. Since it is understood that some committee members may not need to be present at meetings to participate (e.g., writing promotional materials), committee attendance is at the discretion of the Committee Chair and should be communicated to the committee members at the beginning of each semester.
Article V: Elections of Board Members and Filling of Vacancies
Board elections are to be held once a semester at the discretion of the board, in the spring, fall, and summer, respectively. A minimum of three (3) Board Members, to fill the officer positions of President, Vice President, and Secretary, is to be maintained, but it is recognized as desirable to have additional Board Members-at-Large, to better represent GSLIS students, and to better fulfill the Mission of LISSA. It is also recognized that excessive numbers of members makes a board ineffective and unwieldy. Thus, there will be a maximum of eight (8) Board Members-at-Large, and consequently a maximum of eleven (11) total Board Members. If an officer or needed committee chairperson is not elected, the President must either appoint a student to the position or fill the duties him- or herself.
To be considered as a nominee for the LISSA board positions, LISSA students must have already demonstrated leadership by serving on a LISSA committee or on the LISSA board. LISSA students wishing to join the board shall make their candidacies known to the board at least one (1) month prior to elections via a candidate statement. Candidate statements shall include the names of one (1) GSLIS faculty member and two (2) fellow GSLIS students who support the candidate’s nomination, as well as giving relevant information and reasons as to why the candidate would make a good board member, as to his or her qualifications. These statements will be publicized electronically to the student body by the current LISSA board. Candidates will be voted upon by all LISSA members using an electronic voting system, with a simple majority required for candidates to be elected to the board.
The Executive Officers, Board Members-at-Large, and Committee Chairs will be elected from among the nominees by the GSLIS student body through a simple majority vote. The elected Board will hold office for one (1) academic semester. Elected individuals may serve more than one (1) semester provided they are re-elected after their term has expired. If a vacancy occurs among the Executive Board in the course of a semester, the remaining Executive Officers will appoint a member to fill the vacancy until the next regular election.
Should any Board Member wish to leave the Board at any point that Board Member must provide the President with a statement expressing the intent to leave and the date at which this will be effective.
Article VI: Meetings
Section 1: Board Meetings
There will be at least one (1) board meeting a month held during the Fall, Spring, and Summer Sessions. Other meetings may be called at the discretion of the President. Any and all GSLIS students, as LISSA members, may attend LISSA gatherings, including board meetings.
Section 2: Committee Meetings
Active committees are required to have at minimum two (2) scheduled meetings each semester, the details of which will be publized to the GSLIS student body. Meeting schedules, frequency, and format are otherwise at the Committee Chair’s discretion.
Article VII: Faculty Liaison
One (1) liaison affiliated with Dominican University’s GSLIS as a faculty will be selected to work with LISSA.
The faculty liaison will be selected by the GSLIS faculty at the end of each spring session. Term of service as faculty liaison will include the following fall and spring sessions. If the chosen faculty member is available to the LISSA board during the summer session, his or her participation is appreciated but not required.
The duties of the faculty liaison shall include:
A. Sharing professional knowledge as an advisor to the LISSA board;
B. Communicating LISSA information to the GSLIS faculty and staff, as needed;
C. Attending LISSA board meetings whenever possible.
Article VIII: Amendments
These by-laws may be amended at any full meeting of the organization by a majority vote and may be posted for the review of the student body.
Article IX: Policy
Section 1: Non-Hazing Statement
Officers and members are prohibited from hazing any member of the community. Hazing is defined as any action taken or situation created, on or off university premises, whether psychological, physical, or emotional, which subjects another person, voluntarily or involuntarily, to discomfort, embarrassment, harassment, intimidation, mistreatment, humiliation, or ridicule which may in any fashion compromise his or her dignity as a person. All in stances of hazing will be reported to the Dominican University Dean of Students Office.
Section 2: Non-Discrimination Statement
LISSA administers all its programs without discrimination as to race, creed, gender, age, marital status, national origin, or sexual orientation. In addition, LISSA does not discriminate on the basis of disability, in accordance with section 504 of the Rehabilitation Act of 1973.
Revised January 24, 1997
Revised March 18, 2003
Revised December 31, 2004
Revision June 6, 2007
Revision May, 2008
Revision December, 2010
Revision February, 2011